University Archives
Mission and Purpose
University Archives is a section of the Department of Archives and Special Collections dedicated to the preservation of the institutional memory and history of the University of Mississippi. The responsibility of the University Archivist is to identify, acquire, and maintain records of enduring value that chronicle the culture, expansion, and evolution of the University. By providing access to materials chronicling the achievements, decisions, and activities of the University’s administration, faculty, staff, and students, University Archives provides a means to measure the impact the University of Mississippi has made on local, state, national, and international events.
Scope
Collection areas of University Archives include:
● Academic Committee, Councils, and Governance Documents
● Administrative and Office of the Provost Activities
● Alumni Materials
● Chancellors’ Papers
● Class and Course Bulletins
● Commencement Booklets, Ole Miss Yearbooks, and Class books
● Facilities, Grounds, and Building History, Blueprints, and Maps
● Faculty Activities, Research, and Papers
● Publications of UM Colleges, Centers, Institutes, and Schools
● Schools and Colleges Activities & Event Program Materials
● Student Life and Organizations
● University of Mississippi Commemorative Materials
● University of Mississippi Founding Documents and Materials
● University of Mississippi Photographs and Audio-Visual Outputs
● University of Mississippi Sports Ephemera and Programs
Featured in University Archives
“Featured in the Archives” highlights an item or collection in the University of Mississippi Archives Collections. Posts to this blog are authored by student assistants, interns, archives faculty or staff who chose an interesting piece of the collection to highlight.
Records Not Added to University Archives
• Account Reconciliations
• Cash Reports and Bursar Reports
• Cash Receipts Books
• Procurement Card Documents
• Purchase Requisitions and Bid Files
• Interdepartmental Charges
• Payroll Time Documents and Timesheets
• Records Containing Lists of Social Security Numbers
• Records Containing Personnel Bank Account Numbers
• Request for Payment Documents
• Tenure and Promotional Committee Records
• Student Discipline Records
• Travel Authorizations
• Travel Reimbursements
• Vehicle/Mileage Logs
Collection Policy
The Department of Archives and Special Collections has been actively collecting and preserving materials since 1975, focusing on documenting Mississippi’s history and culture in various formats. The department maintains that all collections and records sought will be permanent within the collection and add value for researchers.
Acquisitions Policy
Please visit the Material Donation page for library policy. When requesting information on donating to University Archives, contact the University Archivist.
Access and Use
University Archives collections are open to the public but must be used within Archives and Special Collections. However, state or federal law, copyright, and donor
permissions may limit access or use of some items within collections. University Archives digital collections and finding aids may be found in eGrove. To access print collections, contact the reference desk in the Department of Archives and Special Collections. Before visiting the archives, complete the Researcher Registration Form.
● University Archives restrict access to student academic files found within a
collection for the student’s lifetime in compliance with FERPA.
● Personal archives of faculty, administrators, students, and alums may be subject
to restrictions established by the donor. See the Notes on Copyright, Restrictions, and Unprocessed Collections by the Society of American Archivists.
● Records in general distribution at their creation time are usually open without
restriction. These include announcements, publications, speeches, policies,
calendars, brochures, and public reports.
For more information on accessing collections, see the research guide for University of Mississippi archives or contact the University Archivist.
